Square vs QuickBooks: Which POS Do You Need? | WMM Apps

Square vs QuickBooks: Which POS Do You Need?


The scoring formulas take into account multiple data points for each financial product and service. This may influence which products we review and write about , but it in no way affects our recommendations or advice, which are grounded in thousands of hours of research. Our partners cannot pay us to guarantee favorable reviews of their products or services. Connect with Square hardware for easy, built-in payment processing. QuickBooks software is well known for its simplicity, ease of use, and its commitment to customer service.

For most restaurants, we recommend using QuickBooks Online for your bookkeeping software. QuickBooks Online is a great cloud-based accounting system that has the ability to integrate with many applications and software to automate many tasks and create efficiencies. By default, Square’s Customer Directory stores customer contact info such as email address, physical address, and phone number that will be turned on for your team. You can also create customized profiles with information on customer cards on file, coupons & rewards, appointments, and recent activity.

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Square is a merchant that provides merchants with credit card processing and POS services. If you only need the basics like keeping track of bank deposits and withdrawals, then a basic software like Kashoo will probably be enough for your needs. However, if you need more advanced features like invoicing and time tracking then it’s likely that your best option would be a best to aim for either Xero or QuickBooks. As you know, cash flow can be extremely tight in most small businesses, but especially in the restaurant industry.


With the onset of COVID-19, delivery and pickup options have become incredibly important for almost all restaurants. Square easily accommodates online ordering through your website, as well as delivery and curbside pickup options. Because I’m not spending so much time on worrying about making schedules, doing payroll, or updating with inventory. And even gives me a percentage of how much of my sales are used for payroll versus other things, which is pretty cool. Square is cool because it takes out a certain percentage of your sales per day, so you can choose anything between 5% to 12% of your sales.


Customize to perfectionAdjust your POS system to speed up your checkout, add locations and employees quickly, and connect third-party apps that you already know and use. You have the option to import a daily summary or individual transactions. Sales, fees, taxes, tips and discounts are imported into QuickBooks overnight. Be Square Bookkeeping provides fast, accurate and reliable bookkeeping services in Austin, Texas and nationwide.

The importance of business software

You need to get good at understanding a cash flow statement and how to use it to predict future cash flow to make sure you don’t run out of money. Next, build out a sales and expense forecast for the next few months. It is important to account for any large expected expenditures. Forecasting your sales data can be one of the trickiest parts as there are so many unknowns.


Manage your team with scheduling, timecards, and full-service payroll, all in one place. We believe everyone should be able to make financial decisions with confidence. Receive a daily summary sales invoice in Xero that represents the previous day’s transactions in Square.

Tools that connect every side of your business.

If you see an expense that seems high, dig into the https://bookkeeping-reviews.com/. While the system we have laid out above is fairly automated there are still humans involved and therefore mistakes are possible. The last thing I want to talk about is restaurant financial reporting, financial forecasting, and cash flow management. The bottom line is that whatever method you use for accounting for cash the deposits made into the bank need to match the cash received in your Square reporting.

I have so much other things to think about that my team can go in and update their own schedules and I just approve it. So our loyalty program’s a cool way of getting customers to come back. So for example, we have discounts on film processing, even free film processing, and the highest award being the free gold necklace. With our loyalty program customers earn one point for every $10 they spend. We think businesses are as unique as the people who run them.

Is a cloud-based accounting software that is easy to use and affordable for individuals and small businesses. The software has a simple design that makes it easy for users to use. It also offers many benefits like automatic payroll, invoicing, expense management, account reconciliation, e-receipts, etc. Once you have your sales, accounts payable, and payroll entered into QuickBooks Online properly the next step is to reconcile all of your accounts. Reconciling QuickBooks Online is really the only way to know if you have entered every transaction into QuickBooks that actually transpired on your various bank accounts and credit cards. Whether or not you have properly entered every transaction is a different story.

An Affordable Bookkeeping Alternative to a CFO

According to a US best barefoot shoes and sandals for running, hiking, walking study, 82% of businesses fail due to poor cash flow management. As you analyze your financial reports with your accountant you should look at comparisons to other periods and investigate items that just don’t look correct to you. One of my favorite reports to look at is a profit and loss by month. This will show you a profit and loss over a specified time period broken down by month.

quickbooks pos

See how your business is doing and make smarter decisions with your money every step of the way. Outsourcing your bookkeeping is more affordable than you would think. We save you money the moment you hire us by cutting out the expensive cost of hiring an in-house CFO. In our experience, the integration between Square and QuickBooks Online does not work in the best way possible.

This pays off when you go to apply for a loan or enter programs such as the first-come, first-served PPP. The app is a one-way integration that imports your sales transactions from Square into QuickBooks Online daily. Once activated, the app monitors your Square account for all transactions, including sales, refunds, taxes, tips, and discounts. Connect bank and credit card accounts for automatic downloads and categorization. Kashoois an accounting software that has an integration with Square.

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This means that when someone uses Kashoo they can automatically sync their transactions to their accounting software in real-time. You need to make sure that you reconcile all of the accounts including bank accounts, credit cards, loans, lines of credit, and even liability accounts. They will GL code all invoices by item, import the coding into QuickBooks Online, and make electronic payments simple with just a few clicks from you to approve the payment to go out. This feature may offer the strongest draw for current QuickBooks users.

QuickBooks then categorizes and matches them to your bank records. Square helps businesses save time and money by worrying about payments and letting you focus on your business. It can also help manage your finances by tracking your cash flow and reporting on sales activity. Square helps businesses of all sizes with payment acceptance. Square also offers analytics services for business owners to track their sales information in real-time. QuickBooks can be a good fit for small businesses outside of the restaurant industry who want a POS system that integrates well with the desktop version of QuickBooks accounting software.

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Square is a great option for business owners who want a single solution for point-of-sale transactions and payment processing. The system allows you to try it out with no financial commitment beyond paying individual transaction fees. At the same time, the system can adapt and expand with you as your business grows. It allows users to easily accept payments from the card reader at the point of sale. It also makes it possible for businesses to use credit card processing without any fees. If you use Square to run your business, integrating it with Xero will eliminate tedious tasks and speed up your efficiency on back-end tasks.

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